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Banquet Hall Booking Form [Tips & Tricks]

August 15, 2022 Judd Lillestrand

If you rent out a banquet hall for weddings, parties, and other gatherings, collecting the correct information when a customer wants to book your space and reserve the date is essential to doing the job right.

In this article, we'll cover some best practices to help make sure the banquet hall booking form you present to prospective customers has all the information you'll need.

Tip: Focus on collecting just enough information to ensure you can close the sale. You can always ask more questions after the customer has committed and paid a deposit.

Choice of Package

Selling with packages is a great way to help people understand your offering and simplify your sales process. If you show the customer your packages and pricing, you can help them feel comfortable and in control of the buying process.

Tip: Use quality venue booking software like Check Cherry to offer online booking, take payments online, generate invoices, coordinate staff members, and more. 

Customer Contact Details

Always start with the contact information of the person renting out your venue. A full name, email address, and phone number will help you communicate with them before and after they commit to renting your banquet hall.

Before Signature

Contact info will be helpful to follow up and see if they have decided on booking. 

After Signature, Before The Event

Contact info will help ask for additional questionnaires for them to fill out. 

After The Event

Use their contact info to follow up with a request for an online review.

Tip: Use a quality on client management system like Check Cherry that will allow you to create custom questionaries, automatically send emails and provide clients with a customer portal.

Date And Start Time

Be sure to ask customers when they want to rent your banquet hall. Also, it's a good idea to know if they are flexible and would consider moving to another date if the price were lower.

Tip: Check Cherry offers flex pricing where you can auto-apply discounts for bookings help days of the week with lower demand. This is typically Mondy, Tuesday, Wednesday, and Thursday.

Selected Add-ons

By offering add-on services to your base hall rental package, you can increase revenue per customer and give people more options to pay for what they value most. Only show the add-ons available for their choice of package. 

Contract, Signature, and Deposit

When your client is ready to book, you need to be prepared to close the sale. Electronic signatures and payments give you the best opportunity to make it easy for your clients to finalize their hall rental purchase

Suggested Video: Signatures and Deposits

Make Booking Your Banquest Hall Easy

Take your banquet hall rental booking volume to the next level by offering online booking. Use a quality online booking system with packages and add-ons such as Check Cherry to ensure you are always ready for a new booking but never double-booked. 

People will ❤️ how easy it is to book you online.

Try Check Cherry free for 14 days, no credit card required.

Try Check Cherry free for 14 days, no credit card required.

⭐⭐⭐⭐⭐ "I love it!"

"I found Check Cherry when doing a search for something to schedule mini sessions for my photography business. It's the perfect end to end online booking and payment solution. I has made my work so much easier, and its convenient for my clients to click to select their session, sign the contract, and pay. I love it! Not to mention, their customer service is on point. Quick response time and open to suggestions. Fantastic!"

~ Cammy