FOR EVENT CATERERS
The CRM Built for Event Caterers
Quote per guest, send proposals with menu options, collect selections and dietary needs, and get paid on schedule. One system for your whole catering business.
No credit card required. Easy to set up.
PER-GUEST PRICING
Price by headcount. Recalculate in one click.
Build menus priced per guest. When the final count comes in, the total updates automatically, and so does the final invoice. You always bill for what you serve.
- Per-guest or flat-fee packages
- Tiered menus like silver, gold, and platinum
- Totals recalculate when the guest count changes
- Add-ons for bartenders, staff, and rentals
PROPOSALS
Send one proposal. Offer three menus.
Put multiple menu options in a single proposal. The client compares, picks their favorite, signs the contract, and pays the deposit online. No PDFs, no printing, no chasing.
- Multiple package alternatives in one proposal
- Client accepts and signs electronically
- Deposit collected on acceptance
- You see when it was viewed
MENU PLANNING FORMS
Selections and dietary needs, collected for you.
Send clients a planning form for entree choices, dietary restrictions, allergies, and serving preferences. Automatic reminders go out until it is complete, and every answer is saved to the booking.
- Custom forms for menus and dietary needs
- Automatic reminders until completed
- Responses saved to the booking
- Set due dates tied to the event date
Ready to quote faster and book more events?
DEPOSITS & PAYMENT PLANS
Deposit at booking. Balance on schedule.
Collect a deposit the moment a client books, then put the balance on an automatic payment schedule. Reminders go out before every payment, and the final invoice reflects the final headcount.
- Flat or percentage deposits
- Automatic payment schedules
- Payment reminders sent for you
- Card or manual payments
Want to review first? Require approval before bookings are confirmed. Review the request, then send the contract when you are ready.
Pricing tools built for catering
Every quote accurate, every fee captured, without a spreadsheet.
Travel & Delivery Fees
Charge per mile or by zone for off-site events. Calculated automatically at booking.
Learn more →Flex Pricing
Weekend rates, holiday surcharges, and last-minute booking fees. Set the rules once.
Auto Sales Tax
Sales tax calculated from the venue address. Set up your tax zones once.
Proposal Alternatives
Send multiple menu options in one proposal. Ideal for weddings and corporate clients.
Run your whole catering business from one place
Contracts, emails, calendars, client portal. All connected.
Contracts & E-Sign
Professional catering contracts with electronic signatures. Signed and stored automatically.
Learn more →Automated Emails
Confirmations, planning form reminders, and payment reminders sent automatically.
Learn more →Every kind of catering, one system
Wedding caterers, corporate caterers, and mobile food service all run on Check Cherry. Add new services and brands as you grow.
Run a food truck or mobile bar too? See food truck software and bartending software .
Frequently Asked Questions
Common questions about Check Cherry for event caterers.
What is the best CRM for event caterers?
Check Cherry is a strong choice for event and wedding caterers. It handles per-guest pricing, proposals with menu alternatives, contracts, deposits, and payment plans. Unlike generic invoicing tools, it is built for the event industry with features like guest count adjustments and planning forms.
Can I set up per-guest pricing for catering packages?
Yes. Create packages priced per guest. When the final headcount comes in, Check Cherry automatically calculates the total. This works perfectly for tiered catering packages like silver, gold, and platinum menu options.
How do I collect menu selections and dietary restrictions?
Check Cherry includes customizable planning forms. Create forms to collect menu choices, dietary restrictions, allergies, and serving preferences. Send them to clients before the event with automatic reminders. All responses are saved to the booking.
What if the guest count changes after the contract is signed?
No problem. Update the guest count anytime and Check Cherry recalculates the total. The final payment automatically reflects the actual headcount, so you are always billing for what you provide.
Can clients schedule tastings or consultations?
Yes. Check Cherry includes appointment scheduling. Publish your availability and let clients book tastings and consultations online, with confirmations and reminders sent automatically.
Can I charge delivery or travel fees?
Yes. Set travel fees per mile or by zone and Check Cherry adds them to the quote automatically based on the event address. Off-site events are priced correctly without manual math.
How much does catering booking software cost?
Check Cherry plans start at $39/month and include online booking, contracts, invoicing, and payment processing. There are no per-event fees. See all options on our pricing page .
Ready to streamline your catering business?
Start your free trial today. No credit card required.