Plenty of bookings have more than one piece of artwork that the client needs to sign off on. A photo booth event might need a Welcome Screen, a Photo Booth Template, and an Overlay. A 360 video rental usually needs an intro, an outro, and an audio or music track. A wedding might book a package with two print sizes, a 4x6 and a 2x6 photo strip. Some events have multiple booths, each with its own design. And anything custom, from monograms to sparkler send-off signage, can run through the same approval flow.
The way to handle all of these in Check Cherry is the same: add a separate Design Collection to the booking for each artwork file. Every collection is its own approval slot, so the client reviews, requests revisions, and approves each one on its own.
Common scenarios
Here are the cases that come up most often. In every one, the answer is the same: one artwork item per Design Collection.
Two print sizes on one booking (4x6 and 2x6 photo strip)
A dual package or a package that prints both formats needs two layouts approved. Add one Design Collection for the 4x6 print and a second Design Collection for the 2x6 photo strip. The client picks a template from each one (or you upload custom artwork to each), and they approve them independently.
Welcome Screen, Photo Booth Template, and Overlay
The classic photo booth trio. Some bookings also add a GIF or Boomerang overlay. Each one is a separate Design Collection on the booking. The client signs off on the welcome screen, the print template, and the overlay as three separate approvals, in any order.
360 video: intro, outro, and audio
360 video bookings usually need a start screen or intro graphic, an outro graphic, and an audio or music track. Add a Design Collection for each. The audio track is easy to overlook because it is not a visual file, but the same workflow handles it: create a Design Collection called "Event Music" or "360 Audio Track," upload the file as artwork, and the client approves it like any other design.
Multiple booths on one event
If a single booking covers two photobooths, like a mirror booth plus a cruise booth, or a 360 booth alongside a print booth, each booth gets its own Design Collection (or set of collections). Naming matters here: "Mirror Booth Overlay" and "360 Intro Graphic" make it obvious to the client which artwork goes with which booth.
Custom signage, monograms, and other approvals
Designs aren't only for photo booths. If you offer custom welcome signs, wedding monograms, sparkler send-off signage, branded items, or anything else that needs the client's sign-off before the event, add a Design Collection for it. It puts the approval, revision requests, and the final artwork in one place inside the booking.
Templates inside one collection vs. multiple collections
This is the part that trips most people up, so it is worth being clear about. A Design Collection can hold one template or many, but the client can only pick one template from each collection.
- Multiple templates inside one collection means "pick ONE of these options for the SAME slot." Use this when you want to offer the client a choice between several looks for one artwork item. For example, two different overlay designs for them to choose from.
- Multiple Design Collections on a booking means "approve EACH of these separate items." Use this when there are several different artwork items that all need sign-off. For example, a welcome screen, a template, and an overlay.
Quick rule of thumb: if the client should end up with one final piece, those go in the same collection as alternative templates. If the client should end up with both (or all three, or four), each one needs its own collection. If you specifically want to offer your client a choice between several artwork options for the same slot, only assign one Design Collection to a package.
Add another Design Collection to a booking
You can add a Design Collection to a single booking on the fly, without changing anything for your other bookings. Useful when a one-off event needs an extra piece of artwork.
Attach collections to a package or add-on so they apply automatically
If every 360 video booking needs the same three approvals, or every dual package needs both a 4x6 and a 2x6 layout, don't add them by hand every time. Attach the Design Collections to the package itself and they'll be added to every booking that includes that package.
Attach collections to an add-on for optional upgrades
A "Welcome Screen Customization" add-on, a custom monogram add-on, or a branded GIF overlay upgrade add-on can each trigger their own Design Collection only when the client buys them. Attach the collection to the add-on instead of the base package, and the approval flow turns on automatically the moment the client adds that upgrade to their booking.
Name your collections so the client knows what they're approving
When a booking has three or four collections attached, the client sees them as separate cards in the Designs tab of their portal. Clear, specific names make the experience obvious.
- Good: "Welcome Screen," "4x6 Print Layout," "2x6 Photo Strip," "360 Intro Graphic," "360 Outro Graphic," "Event Music"
- Confusing: "Design 1," "Design 2," "Templates," "Artwork"
What the client sees
When the client logs in to their booking, the Designs tab shows every Design Collection attached to it, each as its own card with its own status. They pick a template (or wait for you to upload custom artwork), then approve or request a revision on each one independently. The approvals run in parallel, so the client can sign off on the welcome screen today and the overlay next week without holding up either.